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Streamline invoice processing with accounts payable software and AP automation. Capture vendor invoices, route approvals, prepare payments, and monitor cash requirements in one connected financial management system.
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Inglés
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Inglés
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AcumatiCares
Producto
Software de Cuentas por Pagar
Automate Accounts Payable Within Your Cloud ERP
Acumatica Accounts Payable helps growing and midsized businesses streamline invoice capture, approvals, payments, and reporting. Connected with purchasing, inventory, projects, Cash Management, taxes, and the General Ledger, it reduces manual work and gives finance teams the information they need to make informed payment decisions.
- Gestionar las facturas de transporte mediante flujos de trabajo de aprobación configurables
- Procesar los pagos a proveedores de forma individual o por lotes
- Monitor outstanding balances, due dates, discounts, and cash requirements
- Support accounting across multiple currencies and entities
- Gestionar los documentos originales, la seguridad basada en roles y el historial de auditoría
Benefits of Accounts Payable Solutions
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Automate Invoice Capture and Processing
Capture information from PDF invoices and email attachments with AI-assisted bill entry. Reduce repetitive data entry and keep source documents attached to AP transactions so reviewers can verify invoice details.
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Review Invoice Details and Exceptions
Review captured invoice information alongside the original document before approval or payment. Apply configured vendor defaults and purchasing controls to help teams identify discrepancies that need attention.
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Automate Invoice Approvals and Payment Controls
Route bills and payments through configurable approval workflows. Apply payment terms, due dates, discounts, and purchasing tolerances to support consistent reviews and informed payment preparation.
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Strengthen AP Controls and Audit Readiness
Control access to sensitive vendor information through role-based permissions. Keep supporting documents and transaction history available to help finance teams investigate changes and prepare for audits.
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Monitor AP Performance and Cash Requirements
Review outstanding invoices, aging balances, upcoming payments, and available discounts. Use reports and dashboards to understand payment obligations and plan outgoing cash.
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Connect AP with Purchasing and Financial Accounting
Keep vendor invoices connected with purchasing, inventory, projects, taxes, Cash Management, and the General Ledger. Give finance teams access to related records without relying on disconnected spreadsheets and applications.
Accounts Payable Software Features
Automated Invoice Capture and Bill Entry
Use optical character recognition and AI-assisted processing to capture information from PDF invoices and email attachments and create AP documents. Review captured details before continuing through the approval and accounting workflow.
Invoice Review and Supporting Documents
View source invoices and related PDF documents alongside AP records. Help reviewers verify amounts, vendor details, and supporting information without switching between separate screens or files.
Invoice Approval Workflows
Configure approval workflows to route bills to the appropriate reviewers. Support consistent invoice review before documents move forward for payment preparation.
Vendor Payment Preparation and Processing
Prepare payments individually or in batches using configured payment methods. Review due dates, discounts, outstanding balances, and applicable adjustments when selecting bills for payment.
AP Aging and Cash Requirements Reporting
Monitor outstanding and overdue vendor balances using configurable aging categories. Review cash requirements and vendor activity to support payment planning and financial analysis.
Múltiples cuentas de Cuentas por Pagar (AP) en el Libro Mayor
Vincule grupos de proveedores a cuentas específicas de Cuentas por Pagar (AP) en el Libro Mayor. Las cuentas predeterminadas pueden anularse durante el procesamiento de facturas o pagos. Acumatica compensa automáticamente la cuenta correcta cuando se aplica el pago.
Registro de auditoría
Maintain a traceable history of AP transactions, including user activity and supporting documents. Correct transactions through adjustments, reversals, or voiding workflows as permitted by the document type and status.
Soporte multidivisa
Manage vendor invoices and payments in foreign currencies. Apply configured exchange rates, calculate realized currency gains and losses, and revalue open balances to determine unrealized gains and losses.
Reembolsos a Proveedores
Procesar las devoluciones de los proveedores que se cargan en una cuenta de caja y se abonan en una cuenta de acreedores, y aplicar dichas devoluciones a los ajustes de débito o a los pagos anticipados.
Contabilidad de Caja
Adopta el método de contabilidad de caja, registrando los ingresos y los gastos en el momento en que se reciben o se efectúan los pagos, y no en el momento en que se contabilizan las operaciones.
IVA en las facturas de pago anticipado
Calculate and track VAT on vendor prepayment invoices when the applicable functionality is enabled. Maintain tax amounts alongside prepayment balances to support VAT accounting and reporting.
Automated Tax Calculation and Reporting
Calculate applicable taxes using configured tax rules and support tax reporting within your financial workflows. Verify tax zones by address and manage taxable and non-taxable lines within AP documents.
Variación del precio de compra (VPP)
Supervise los costes de forma proactiva estableciendo tolerancias con notificaciones de aprobación automatizadas cuando el precio de compra real en las facturas de los proveedores se desvíe del precio previsto en la transacción de recepción de compra.
Informes 1099
Realizar un seguimiento de la actividad relacionada con los formularios 1099 de los proveedores designados y generar los informes necesarios. Ofrecer compatibilidad con la presentación de informes y la presentación electrónica de los formularios 1099-NEC y 1099-MISC, y permitir que varias sucursales cierren los períodos fiscales de forma independiente.
Canadiense T5018
Generar comprobantes T5018 para cumplir con el requisito de la Autoridad de Ingresos de Canadá (CRA) de informar sobre el total de pagos de contratos realizados a subcontratistas durante un año calendario o período fiscal.
Seguridad de Cuentas de Proveedores
Controle el acceso dentro de su software de cuentas por pagar especificando qué personas y roles pueden ver y modificar la información y los saldos de las cuentas de proveedores. Restrinja la información confidencial de los proveedores.
Vista Previa de Facturas en Paneles Laterales
Visualiza las facturas y los documentos PDF relacionados en los paneles laterales mientras revisas o introduces operaciones de cuentas por pagar, de modo que los usuarios puedan comprobar los datos sin salir de la pantalla actual.
Software de cuentas por pagar de Acumatica: preguntas frecuentes
¿Qué es el software de Cuentas por Pagar?
Accounts payable software helps businesses record vendor invoices, manage approvals, track amounts owed, prepare payments, and maintain accounting records. Acumatica connects these activities with purchasing, Cash Management, reporting, and the General Ledger within its cloud ERP system.
Who needs accounts payable automation?
Accounts payable automation is useful for businesses managing growing invoice volumes, multiple approvers, recurring manual entry, or limited visibility into payment obligations. Acumatica supports growing and midsized organizations that need to coordinate AP activity across vendors, entities, currencies, and purchasing processes.
How does AP automation work?
AP automation uses document capture, configured rules, and workflows to reduce manual invoice processing. In Acumatica, teams can capture information from PDF invoices and email attachments, review AP documents, route approvals, prepare payments, and monitor outstanding obligations.
How does accounts payable work within an ERP system?
An ERP connects accounts payable with related purchasing, operational, and accounting records. Acumatica links AP activity with purchasing, inventory, projects, Cash Management, taxes, and the General Ledger, helping finance teams review supporting information and maintain connected financial records.
What controls help reduce invoice and payment errors?
Useful controls include vendor defaults, approval workflows, purchasing tolerances, restricted access to vendor information, and review of source invoices. Acumatica supports these controls alongside transaction history and supporting documents to help teams identify discrepancies and investigate changes.
What is the difference between accounts payable software and vendor-payment automation?
Accounts payable software manages vendor bills, approvals, liabilities, and accounting records. Vendor-payment automation focuses on executing payments and tracking their status. Acumatica Accounts Payable supports the accounting workflow, while connected solutions such as AP Payments powered by BILL provide additional payment capabilities.
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